National Taiwan Ocean University Office of the International Affairs

The Central Epidemic Command Center announced on July 8, 2021, the extension of Level 3 Alert until July 26, 2021, with lesser restrictions on some sectors. To adhere to this development, the 37th epidemic prevention meeting was held on July 9, presided by President Tai-Wen Hsu, to discuss and decide the relevant measures based on the given policies by the government. The University, with its continuous effort, is providing the latest information and publishes alerts on its epidemic prevention measures and alerts on the website for updates. All faculty, staff, and students are encouraged to cooperate, follow and participate in these relevant measures to ensure everyone and the campus’s safety. The following are the updated guidelines to be strictly followed while in the campus vicinity. 

         Academics

1. First semester for 2021 academic year starts on September 23, 2021; subsequent adjustments will be made on the school calendar.
2. Online or distance teaching/learning continues until July 26, 2021.
3. The second phase of the summer courses from August 1 to 31 will be opened (excluding special courses) using online teaching method.
4. Freshman English TOEIC, Basic Calculus, advance planning college courses for high school, and other related activities are canceled.
5. Graduating students are prioritized for the use of laboratories and its use is limited to 4 persons at a time. Laboratory personnel should strictly require everyone to wear a mask the entire time the students are inside the facility. Social distancing must be maintained during the conduct of experiments and when eating. The laboratories must be disinfected after being used and before the next batch of students can enter. The Occupational Safety and Health Center(OSHC) will conduct a random inspections of laboratory facilities from May 31 to July 26; violations will be sent to the Office of the Secretary for its corresponding administrative sanctions.
6. The processing of documents for graduates such as requests for credentials and graduation certificates is also online. Graduation certificates will be mailed to the person authorized by the graduate to receive the documents. A payment machine is provided for the payment transaction; it will be available on the 1^st floor of the Administration Building. The application for graduation is extended until July 19, 2021. 

Accommodation

1. Wearing masks is strictly required in the dormitory.
2. A person listed to do a home quarantine will be notified by the Keelung City Health Bureau and will be sent to a quarantine hotel.
3. If a student is listed in the Keelung City Health Bureau and in the University’s Health Center as a residential student with independent health management, he/she must stay in the dormitory and is not allowed to go out. The university will provide the sanitary wares and equipment, perform daily cleaning and disinfections, and will be handled following the anti-epidemic rules set by the Taiwan government.
4.  The application for summer accommodation for students is open but with restrictions. Please refer to the announcements from the website of the university specifically under the Division of Dormitory Guidance (https://stu.ntou.edu.tw/p/412-1023-7545.php?Lang=en)
5. For students who wants to transfer or withdraw accommodation from the dormitories, extension is provided until 12 noon of July 15, 2021.
6. After 12 noon of the 15^th of July, all cancelations and relocations for 2^nd semester of the 2020 school year is suspended and the dormitories will be fully disinfected together with subsequent constructions related to operations. Students cannot leave belongings in the dormitory after checking out. Based on the student contract, the dormitory is not responsible for any storage, compensation and subsequent investigation. Subsequent check-out and relocation time will depend on the epidemic situation separate announcement.
7. The Office of International Affairs and tutors of various colleges and departments must provide extra care and to keep in touch with overseas students and extend help to solve their problems. In case there are problems with the accommodation for international students, the Office of International Affairs will make appropriate arrangements and deal with it in accordance to the regulations of the university.
8. For food delivery in the 1^st floor of the dormitory, the delivery staff must log using the QR code at the dormitory counter.

Examination

1. The following are the changes made for the oral examinations for postgraduate dissertation:
   1. Oral examinations for postgraduate dissertation: masters and doctorate students’ oral examination will be held online or by video, proceedings should recorded and sent to the department for checking and validation.
   2. The deadline for the application for the oral examination is on July 31, 2021. Post graduates needs to complete the oral examination before August 24, 2021.
2. The University sponsored by this school refers to the Keelung examination area and the examination is postponed to July 28 to 30 if this year. This postponement is in accordance to the regulations of the university entrance examination center in conducting exams and preventive measures.

Food

1. All restaurants within the vicinity of university must follow the real-name system and only take-out when buying food; dine-in is strictly prohibited.
2. The university’s First Restaurant, Second Restaurant and Family Mart inside the campus are still open. The Third Restaurant (College of Engineering) will temporarily provide lunch boxes from the buffet of the second restaurant due to the owner’s application for contract termination. Students should make reservations first. For details, refer to the university’s website for the Food and Beverage Information available at http://www.oga.ntou.edu.tw/restaurant/index.php.

Faculty and Staff Work Arrangement

1. Staff flexible work arrangement is extended until July 26 and the working hours are adjusted to 7:30 – 10:00 AM and 4:30 – 7:00 PM.
2. Work in groups and remote locations: according to the staff requirement, meeting rooms and other office spaces can be utilized for better movement and social distancing. Those who work in different places, their schedule, and office location should be reported to the Personnel Office to be sent to the Epidemic Prevention Team and the General Affairs Office for documentation and reference.  
3. Work from home: starting July 13-26, 2021, one-third (1/3) of the administrative staff (including first and second level supervisors) in each unit will work from home.  No one is allowed to work from home for more than two consecutive days. All first-level supervisors are authorized to decide for the staff working arrangements. Staff must fulfill their duties and responsibilities while in a work from home arrangements.
4. The Personnel Office has to check those who work at home for their office attendance and status for reporting to the Office of the Secretary.
5. The faculty and staff’s epidemic prevention, family care leave, and personal leaves should be facilitated based on the regulations. 
6. Online documents are encouraged to avoid contact with other individuals. If paper document is a must, individuals can leave immediately as soon as official documents were delivered or handed to a certain office.

Activity

1. Video meetings are integrated for general meetings.
2. Activities inside and outside the campus are prohibited.
3. Relevant purchase cases from the General Affairs Office shall be appropriately extended as needed and must be handled according to the instruction of the engineering committee.

Building

1. The campus is not open to the public. You will be required to register your names and ID numbers at the main gate upon entry. For vehicles, except for faculty, staff, and students (including contract manufacturers) who have applied for permission will be allowed. Other public vehicles that wish to enter the campus must apply for permission in advance.
2. All buildings will strictly implement a single entrance system with temperature checking and will required to wear mask upon entry. Those who will not wear masks are not allowed to enter the building. If a person has hyperthermia or fever after checking body temperature, report or notify the School Health Center immediately. The daily temperature check will be reported to the school.
3. The Security and School Safety Center will conduct laboratory inspections and check and campus patrols.
4.  Library: during summer vacation, the library will be open from Monday to Thursday from 8:10 AM to 4:30 PM and is fully closed from Friday to Sunday. It will provide online reading service and book retrieval for faculty, staff and students of the university. The location will be at the side entrance of the 1^st floor of the library.

Health Management

1. 1. Individuals under quarantine and self-management are prohibited from entering the campus and laboratories. Please ask the security center to assist in inspections and spot checks.
   2. Care and division of responsibilities are with following designations: the faculty and staff (The Occupational Safety and Health Center(OSHC) ), overseas Chinese (military training room), international students (Office of the International Affairs), confirmed cases (Health Center); all departments are encouraged to please continue to care for students.
   3. The faculty members and employees must continue to manage their health. Everyone should be wearing masks, do frequent hand washing, paying attention to the area ventilation, and avoiding crowded places. Individuals with fever and respiratory symptoms must wear a mask and are encouraged to seek medical treatment and stay home to rest.
   4. As announced by the National Health Command Center – Taiwan Center for Disease Control, the public activity history and the time listed in the announcement where a confirmed individual is positive with COVID-19 are considered. Someone present in the same relevant place (based on entry and exit time) must cooperate and undergo health management or supervision. For 14 days, a person under self-health management must report his/her current health status to the NTOU Health Center online.
   5. The University strictly implements the pandemic prevention measures, and those with symptoms must immediately notify the NTOU Health Center (extension number 1070-1073).  Inform authorities by calling 1922 Hotline.